![]() Click on Move To, which can help you create rules to send future emails directly to a specified folder. This changes a task from manual to automated, saving you time. Select specific emails or entire categories, then click Archive on the top navigation bar to save those messages but remove them from your inbox view.Ĥ) Implement automatic filing and/or rules. ![]() This is another easy way to clean out your inbox. You can search by contacts, attachment type, subject lines, or even keywords.ģ) After your emails are organized, archive them. Once you implement a basic structure, devote a little time to finding important emails and categorizing them into your new system. In Outlook, right-click the Categories field and choose from the many options-colors, titles, and statuses-or create your own.Ģ) Use the Search tool to find emails. The quickest way to organize your inbox is to set up categories based on topics, projects, senders, or subjects that you deal with on a regular basis. ![]() So What Can You Do to Streamline Your Email and Regain Control Over Your Cluttered Inbox? These Tips Apply to Most Versions of Microsoft Outlook:ġ) Organize your account into categories or folders. And if you don’t think you need to take action to organize your inbox, consider these statistics from Microsoft: the average email user receives more than 10,000 personal emails per year-and 80% of those are newsletters, sales offers, and news updates that can clog up your account. Luckily, there are several tools you can rely on in Microsoft Outlook (the most popular business email program around) to clean up your inbox-next week is even the 8th Annual Clean Out Your Inbox week. ![]() Especially after the New Year, when the holidays may have sapped our motivation to stay on top of incoming messages, and when the first week of January has everyone working hard to make up for the lost time. The email inbox-everybody uses it, everybody relies on it, and chances are most of us dread it. ![]()
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